The Eastern Cape Provincial Treasury has created a centralised database on which all suppliers who wish to do business with provincial government departments can register. This new database will replace all the other databases kept by individual provincial departments.
The objectives of the creation of the centralised Provincial Supplier Database are:
§ To assist Departments in the selection of screened suppliers from which to source goods and services, who are less likely to default on contracts that may be awarded to them;
§ To protect Departments against suppliers who are in disrepute with the Province;
§ To augment the effective implementation of preferential procurement policies;
§ To provide reporting facilities to measure the progress of preferential procurement initiatives;
§ To improve communication with Departments in the Province; and
§ To contribute towards establishing an integrated and streamlined Supply Chain Management system in the Eastern Cape.
§ To improve administrative efficiency and effectiveness by preventing duplication of effort by each Provincial Department having to establish and maintain its own database of suppliers.
Who must register?
All potential suppliers of goods and services to any Department in the Eastern Cape, must register on the Eastern Cape Suppliers Database. Bid or quotation documents submitted by non-registered suppliers must be disqualified
When to register
A supplier must already be registered on the Suppliers Database at the time of submitting a bid or quotation to a Department. Specifically identified categories of suppliers are exempted from having to register as mentioned above. These categories of suppliers are listed in paragraph 4. (see Supplier Database Utilisation Policy). Departments are therefore urged to advise their potential suppliers to apply for registration on the Suppliers Database as early as possible.
How to register
In order to apply for registration on the Provincial Suppliers Database, potential suppliers must complete a “SCMO 1" Application for Registration Form, and provide supporting documentation as required by Provincial Treasury. These documents are then to be submitted to Provincial Treasury.
Documentation is available in both hard-copy (paper format), as well as electronic format. The contact details to obtain documents in paper format are as follows:
1. Physical Address
Supply Chain Management Office
Shop 5 Ground Floor
Tyamzashe Building
Independence Avenue
Bhisho
2. Telephone Contact Details
Tel: 040 609 5679
Fax. 040 609 5617
3. Provincial Treasury website
Download SCMO 1 form
It is advisable that the electronic SCMO 1 be downloaded onto a personal computer/laptop first, before it is printed.
A SCMO 1 document that has not been completed in full will be returned to the applicant supplier, with an indication of the information still required in order to effect registration. It is thus essential to ensure the correctness and completeness of the SCMO 1 forms and in particular the correctness of the supplier’s/applicant’s contact details
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